Purchasing Assistant
Job Description – Process Machinery, Inc.
Job Title: Purchasing Assistant
Location: Shelbyville, KY 40065
Hours: Full Time 7am – 4pm
Salary/rate: $41,600 - $47,800 Based on knowledge and experience
About us:
PMI’s mission is to provide full-service solutions for the mineral processing industry, with professional engineered systems, high quality distributed products, and exceptional services.
About the Role:
The Purchasing Assistant supports the Purchasing Manager and production teams by assisting with procurement activities, inventory management, and ERP system transactions. This role plays a key part in ensuring materials, parts, and supplies are accurately tracked, ordered, received, and issued to support shop production and project schedules.
Responsibilities:
Purchasing & Inventory Support:
Candidate Requirements
Job Title: Purchasing Assistant
Location: Shelbyville, KY 40065
Hours: Full Time 7am – 4pm
Salary/rate: $41,600 - $47,800 Based on knowledge and experience
About us:
PMI’s mission is to provide full-service solutions for the mineral processing industry, with professional engineered systems, high quality distributed products, and exceptional services.
About the Role:
The Purchasing Assistant supports the Purchasing Manager and production teams by assisting with procurement activities, inventory management, and ERP system transactions. This role plays a key part in ensuring materials, parts, and supplies are accurately tracked, ordered, received, and issued to support shop production and project schedules.
Responsibilities:
Purchasing & Inventory Support:
- Perform daily inventory checks on critical materials and weekly inventory checks on high‑moving parts.
- Maintain inventory levels on key items and assist with organizing shop inventory.
- Issue parts from inventory based on BOMs and record activity in corresponding spreadsheets.
- Issue plate from burn packets to the appropriate project.
- Inspect incoming materials and match packing slips to invoices.
- Scan documentation and enter information into the ERP system.
- Close out invoices in Acumatica and route to Accounting for processing.
- Request RFQs from vendors and assist with vendor communication.
- Create purchase orders in Acumatica.
- Support vendor relationships through accurate communication and follow‑up.
- Utilize Acumatica ERP for issues, receipts, purchase order releases, project transactions, and subaccounts.
- Understand the significance of ERP transactions and maintain accurate system records.
- Import parts from AutoCAD into Sigma Nest.
- Nest parts in Sigma Nest to generate programs for the burn table.
- Provide backup support to production as needed.
- Create parts books for projects.
- Support the Purchasing Manager with daily tasks and administrative needs.
Candidate Requirements
- High school diploma or GED
- Basic proficiency in Microsoft Office (Excel, Word)
- Basic math skills with strong attention to detail.
- Strong communication skills with the ability to interact professionally with vendors and internal teams.
- Willingness to work overtime as needed to support production and project demands.
- General knowledge of AutoCAD
- Experience with Outlook and Microsoft Teams.
- Strong organizational skills and attention to detail.
- Ability to manage multiple tasks in a fast‑paced environment.
- Effective written and verbal communication skills.
- Ability to follow established processes and maintain accurate records.
- Team‑oriented mindset with a willingness to assist across departments.
Safety & Physical Requirements (ADA-Compliant)
The physical demands and working conditions listed below represent the essential functions of the role. Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions.
Office Requirements:
- Ability to understand, receive, and respond to verbal and written instructions.
- Ability to communicate clearly with team members, customers, and vendors in person, by phone, and through digital channels.
- Ability to remain in a stationary position (sitting or standing) for extended periods while working at a computer or desk.
- Ability to use hands and fingers to operate a computer, keyboard, phone, and standard office equipment.
- Ability to read and review written documents, digital files, and technical information; corrective lenses may be used.
- Ability to move throughout the office, including accessing files, attending meetings, and interacting with various departments.
- Ability to occasionally lift and carry office materials or equipment up to 20 lbs.
- Ability to work in an environment with typical office noise levels (phones, printers, conversation).
- Must follow all PMI workplace and safety policies applicable to office environments.
- Must maintain confidentiality of sensitive company information.
- Employment may be contingent upon successfully passing post-offer screenings required for certain positions (e.g., background checks, credit check, motor vehicle records).
Process Machinery Inc. is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, disability, genetic information, veteran or military status, or any other characteristic protected by federal, state, or local law.
PMI is committed to maintaining a workplace where all individuals are treated with respect and dignity, where employment decisions are based on merit, ability, and business needs, and where reasonable accommodations are provided in accordance with the Americans with Disabilities Act (ADA).
Additional Non-Discrimination & Employment Practices
- This job description is not a contract and may be revised as business needs evolve.
- Duties outside of this description may be assigned when they fall within the employee’s capabilities and training.
- PMI supports a diverse workforce and encourages applicants from all backgrounds to apply.
.jpg)
